Organizing the Shared Drives

When Google first rolled out Shared Drives (formerly Team Drives), staff members were able to create as many new drives as needed. Over the years, this created problems for large districts as drives with the same name (i.e., 3rd Grade, Science, etc.) were created and others were "abandoned" by staff who left the district. Google now recommends managing Shared Drives through the district's IT department.

In January, we began organizing the NPAS Shared Drives. This includes updating the naming conventions and, where appropriate, sharing drive permissions with grade, team, or department groups instead of individual users. You will know the management of the drive has been updated if the tile looks similar to one of the theme designs shown below:

Shared Drive files belong to the team instead of an individual. Even if members switch grade levels or leave the district, the files stay in place, so the team can continue accessing the information. Take a look at your Shared Drives, remove unused files, and delete drives you no longer use. Feel free to contact me if your grade, team, or department needs a new drive.